There are two kinds of people: Those who think they can write, and those who think they can’t. Very often, both are wrong.
Most of us fall somewhere in the middle: We are capable of producing good writing or, at least, better writing.
Sometimes, yes, but here I’m not just talking about content in a marketing context; I’m talking about content, period.
Text is the backbone of the Web, and it’s often the backbone of any content you watch or listen to, as well. That Born Friends video started with a story and a script.
Words matter. Your words (what you say) and style (how you say it) are your most cherished (and undervalued) assets, yet they are so often overlooked.
Think of this way: If a visitor came to your website without its branding in place (logo, tagline, and so on), would he or she recognize it as yours? Are you telling your story there from your unique perspective, with a voice and style that are clearly all yours?
Here, in no particular order, are things I’ve learned about the necessary qualities of good writing (or content, in our digital vernacular), based on my own 25 years’ experience as a writer and editor-and my even longer career as a reader.
1. Good writing anticipates readers’ questions. Good writing serves the reader, not the writer. It isn’t indulgent. “The reader doesn’t turn the page because of a hunger to applaud,” said longtime writing teacher Don Murray. Rather, good writing anticipates what questions readers will have as they read a piece, and (before they ask them) it answers them.
That means most good writers are natural skeptics, especially regarding their own work. They relentlessly think of things from their reader’s point of view: What experience is this creating for the reader? What questions might they have?
(I did this before listing the qualities of good writing: I thought, “Why does good writing even matter to you? Why should any of us care?”)
George Orwell said the “scrupulous writer” will ask himself at least four questions in every sentence: “What am I trying to say? What words will express it? What image or idiom will make it clearer? Is this image fresh enough to have an effect? He or she will probably ask himself two more: Could I put it more succinctly? Have I said anything that is avoidably ugly?”
Here’s where marketing can really help add value in a business context, by the way, because “simple” means “making it easy for the customer.” It means being the advocate for them. As Georgy Cohen writes, “The marketer should be identifying (and ruthlessly refining) the core messages and the top goals, then working with the web professionals to create a website supporting them.”
2. Good writing is grounded in data. Data puts your content in context and gives you credibility. Ground your content in facts: data, research, fact-checking, and curating. Your ideas and opinions and spin might be part of that story—or they might not be, depending on what you are trying to convey. Content that’s rooted in something true—not just your own opinion—is more credible.
Said another way: data before declaration. If you are going to tell me what you think, give me a solid reason why you think it.
3. Good writing is like good teaching. Good writing strives to explain, to make things a little bit clearer, to make sense of our world, even if it’s just a product description.
“A writer always tries… to be part of the solution, to understand a little about life and to pass this on,” says Anne Lamott in Bird by Bird.
[FREE GUIDE: 10 ways to improve your writing today]
4. Good writing tells a full story. Good writing roots out opposing viewpoints. As Joe Chernov says, “There’s a name for something with a single point of view: It’s called a press release.” Incorporate multiple perspectives when the issue lends itself to that. At the very least, don’t ignore the fact that other points of view might exist; to do so could make readers distrust you.
5. Good writing comes on the rewrite. That implies that there is a rewrite, of course—and there should be.
Writing is hard work, and producing a lousy first draft is often depressing, but the important thing is to get something down so you can start chipping it into something resembling a coherent narrative.
As Don Murray said, “The draft needs fixing, but first it needs writing.” Or Mark Twain: “Writing is easy. All you have to do is cross out the wrong words.”
6. Good writing is like math. I mean this in two ways: First, good writing has logic and structure. It feels solid to the reader: The writer is in control and has taken on the heavy burden of shaping a lumpy jumble of thoughts into something clear and accessible.
It might not follow a formula, exactly, but there is architecture to it. Good writing has more logic to it than you might think.
Second, good writing is inherently teachable—just as trigonometry or algebra or balancing a balance sheet is a skill any of us can master. Journalism professor Matt Waite writes in his essay, How I Faced My Fears and Learned to Be Good at Math: “The difference between good at math and bad at math is hard work. It’s trying. It’s trying hard. It’s trying harder than you’ve ever tried before. That’s it.”
I think the same is true about writing. Ta-Nehisi Coates, a senior editor at The Atlantic, spent a year teaching writing to MIT students. He later wrote: “I felt that the rigor of math had better prepared these kids for the rigor of writing. One of my students insisted that whereas in math you could practice and get better, in writing you either ‘had it’ or you didn’t. I told her that writing was more like math then she suspected.”
7. Good writing is simple, but not simplistic. Business—like life—can be complicated. Products can be involved or concepts may seem impenetrable, but good content deconstructs the complex to make it easily understood. It sheds corporate-speak and conveys things in accessible, human terms. A bit of wisdom from my journalism days: No one will ever complain that you’ve made things too simple to understand.
“Simple” does not equal “dumbed-down.” Another gem from my journalism professors: Assume the reader knows nothing, but don’t assume the reader is stupid.
If you think your business-to-business concept is too complex to be conveyed simply, take a look at the very first line of The Economist’s style guide: “The first requirement of The Economist is that it should be readily understandable. Clarity of writing usually follows clarity of thought. So think what you want to say, then say it as simply as possible.”
8. Good writing doesn’t get hung up on what’s been said before. Rather, it elects to simply say it better. Here’s where style can be a differentiator—in literature and on your website.
Mark Twain described how a good writer treats sentences: “At times he may indulge himself with a long one, but he will make sure there are no folds in it, no vaguenesses, no parenthetical interruptions of its view as a whole; when he has done with it, it won’t be a sea-serpent with half of its arches under the water; it will be a torch-light procession.” He might also have said: “Write with clarity, and don’t be indulgent.” But he didn’t use those words.
That doesn’t mean you have to be a literary genius, of course. It only means you have to hone your own unique perspective and voice.
9. A word about writers: Good writers aren’t smug. Most of the really good writers I know still feel a little sheepish calling themselves a “writer,” because that’s a term freighted with thick tomes of excellence. But like many achievements in life—being called a success, or a good parent—the label seems more meaningful when it’s bestowed upon you by others.
“Most of the time I feel stupid, insensitive, mediocre, talentless, and vulnerable—like I’m about to cry any second—and wrong. I’ve found that when that happens, it usually means I’m writing pretty well, pretty deeply, pretty rawly.” —Andre Dubus III, in “House of Sand and Fog”
BONUS: Good writing has a good editor. Writers get the byline and any glory, but behind the scenes, a good editor adds a lot to the process.
Remember what I said about there being two kinds of people? Those who think they can write, and those who think they can’t—and that very often, both are wrong? A good editor coaxes the best out of so-called writers and non-writers alike.
The best writing—like the best parts of life, perhaps—is collaborative.
By the way, is it odd that I’m seeding what’s essentially business advice with insight from artists? If so, why is that odd?
In a world where we have an opportunity and responsibility to tell our stories online, we should find not just the right words, but the very best ones.
Ann Handley is the chief content officer of MarketingProfs and the co-author of Content Rules (Wiley). A version of this article first appeared on AnnHandley.com.