Ragan's Intranet Awards 2016
Ragan’s Intranet Awards is back for its sophomore year and we can’t wait to see your best in intranet innovation, collaboration and design.
We want to find and bring to public attention (and professional fame) the very best intranets. Show us your memorable, personal, essential and easy-to-use intranet. How does your intranet keep your employees amused, interested, and informed on matters
they must know? How did your revamped intranet spur change that kick-started productivity and new ideas for your company or client?
There are 14 categories that cover every corner of your intranet: launch or re-launch, intranet usability, design, employee engagement, and more! Don’t forget about the grand prize category for the best overall intranet.
Show off your best intranet-related projects. Even lesser changes that made for unique content or improvements count! We’re also looking for innovations and projects in which the benefits have been grand, culture-changing, even transformational. Our
judges want to know how your intranet rocked your organization, gaining employee trust and producing real, permanent change.
See a full list of categories, eligibility requirements and read how to enter below. Want to know how your intranet might measure up to the very best? See last year’s winners here.
See a full list of categories and eligibility requirements, and read how to enter below.
These awards are open to in-house, agency and independent communication practitioners in the private, corporate, nonprofit and government sectors. Enter your work or the work of your organization, or submit entries on behalf of your client.
Companies around the world are welcome to enter, but all entries must be submitted in English.
This year’s program is open to any work executed between Jan. 1, 2015, and September 14, 2016, inclusive.
Early Bird Deadline: Wednesday, August 24, 2016 (Save $50 per entry!)
Final Extended Deadline: Friday, November 18, 2016
The entry fee for this program is $295 per entry. Entry fee for the Grand Prize category is $395.
A late fee of $100 per entry will be added to all entries arriving after midnight Central time, September 14.
Early bird submissions must be received by 11:59 p.m. Central time on August 24 to be considered for the $50 discount.
Please note: Entry fees are non-refundable.
W-9 Form / Tax ID Number Request
Each category winner will receive:
- A featured write-up in a Special Edition of Ragan.com
- An elegant trophy
- One complimentary registration to any Ragan event, webcast, or conference within 12 months of winning
The winners of the Grand Prize categories also will receive a one-year membership to Ragan Training—a premium online training library featuring hundreds of hours of the very best content from Ragan events. Find out more about the site here:
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We want to see it all. The headline, lead, body copy, links, photos, videos. Show us clean, concise writing that grabbed and held the attention of your employees. Was it an employee profile? An article about a campaign? How did employees
respond? Share with us the discussion that took place after the article was posted.
Launch or Re-launch
How did your intranet launch or relaunch spur your organization to ask for more? What were your goals? How did you achieve them? How did you train employees on the new intranet? What was the feedback? If this is a relaunch, please include
documentation (numerous screen shots) of the previous site, and show us before-and-after. And—if you have figures—what effect did your new intranet or relaunch have on employee engagement?
NEW! Intranet Usability
Usability is key for a successful intranet. How did your new search capabilities make your intranet more efficient for employees? How did you organize the layout of your intranet to enable users to get what they needed without having
to take extra steps? We want to see screenshots, evidence of how your intranet vastly improved employee efficiency.
Use for HR
How does your intranet serve as the voice of your HR department? What ways do you easily and creatively share benefits enrollment, wellness programs, policies, procedures, and employee celebrations (accolades, birthdays, job changes).
Do you use gamification to interact with employees to make benefits enrollment easier, quicker, painless? How? What changes has the HR department seen as a result? What are the results?
Use of Visuals
How did you take graphics from mere text illustration to the central element in powerful, self-contained visual storytelling? What important message did you communicate visually on your intranet? We want to see your best infographics,
slide decks, photos and data visualization. What was your goal? What were the results?
Use of Video
How did you use intranet videos to enhance your employee communications? Was it an emotional ad, a 30-second clip, a media reel, or a video testimonial? Give us the story behind the video. Tell us about its conception, growth, message,
and how it succeeded.
How did your inspired concept go viral internally and get noticed by the entire company on your intranet? Was it a company video of a mid-day flash mob performed by the accounting department? Perhaps it was an important message about
coming workplace changes? Tell us how your campaign caught fire. If it went viral internally, we want to know every detail!
Does your CEO, frontline employee, or communications team member write an excellent blog that’s original, insightful or inspiring? How do employees respond? Do you allow comments—anonymous or signed? What does your blog focus on? Is
it a weekly newsletter or perhaps insight on the latest internal or external campaign? Show us your results and the popularity of the blog on your intranet.
NEW! Employee Engagement
Before your intranet, employees came to work and sat in their own team meetings to discuss company doings. Now you have a space where employees interact. Your intranet booms with ideas, discussion and collaboration. Your internal landscape
is littered with the rubble of destroyed silos. We want to see how your intranet made a BIG difference in your workplace—in productivity, collaboration and employee satisfaction.
Internal Social Network
Internal social networking and social media aren’t just for fun. You often harness these channels to communicate with your employees—both in-house and remote—to discuss internal projects and initiatives, connect workers and boost engagement.
How have you used internal social networking or social media through your intranet? How has it created a happier and more involved workplace, a more productive workplace? What was your goal? How did you achieve it? We welcome links,
screen shots and feedback.
How did you create a true, passionate discussion on your intranet? How did you open up that communication? What platforms did you use? A dedicated space for collaboration? A dedicated space for employee feedback? Do you host conversations
about subjects that interest and influence your organization? We want to see an online discussion that caught fire. We’re looking for quality of the conversation, and any changes that came as a result.
Design aesthetic means everything to an intranet that people want to use. A beautifully designed, easy-to-navigate site makes searching for and getting information a pleasant adventure. How is your intranet design a hit with employees?
What about your layout makes it so effective and popular? How do you use color and white space? How have you simplified your intranet design to get more click-thrus and longer average-visitor-time-spent? How does your design engage
employees? How efficient is it?
You wanted your remote employees and employees-on-the-go to access your intranet where- ever they go, from any device. We’re looking for the same things as in the “Design” category, but for employees who access the intranet on their
phones. Tell us how you made your intranet mobile-responsive—optimized for search, versatile, powerful, employee-friendly!
Best Overall Intranet
Innovation. Collaboration. Design. Writing. Visuals. What was your strategy when you pulled it all together? How does your intranet set the tone for your organization, empower and engage employees, reduce email, make it easy to navigate—and
be everything an intranet should be? Tell us how and why it makes your staff more productive, collaborative, confident and cheerful. Share screenshots, conversations and results! Tell us how your intranet made your organization better—much
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How To Enter
On the entry form, be sure to include a thorough synopsis explaining the purpose and scope of your project. We ask that the synopsis be at least 1,000 words (max: 1,250 words) and include the following sub-headings (when applicable):
- Strategy and tactics
- Evaluation: success, results or ROI
Be sure to follow the guidelines laid out in the category descriptions as the judges will look for those items when they pick the winners.
Supporting documents that can't be uploaded to the system should be mailed to:
316 N. Michigan Ave., Suite 400
Chicago, IL 60601
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Are the awards open to organizations outside of the United States?
Entries may be submitted by organizations from around the world. The only requirement is that entries be submitted in English.
May an organization or nominator enter more than one entry?
Yes. Enter as many categories as you like. One entry may also be entered in multiple categories if it meets the criteria. Each entry will require a separate entry fee.
Will you return my entry materials?
Who judges the entries?
Our judges include the editorial staff of Ragan.com, PR Daily.com, and HR Communicator and Health Care Communications News.
When and where will the winners be announced?
We try to announce a list of finalists about 6 to 8 weeks after the close of the program. The announcement of the winners is usually about 3 or 4 weeks after the announcement of finalists.
Each category winner will be celebrated in a headlined news story on our website, in our daily email newsletter, and on our social media platforms. Emails will be sent to all the entrants to notify them of these announcements.
Will there be an award luncheon or live ceremony?
We are not planning on holding a live event for this contest.
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If you have any questions about program or issues submitting your entry please call Mary McMahon at 312-960-4304 or email her at firstname.lastname@example.org.
If you are interested in sponsoring one of Ragan Communications’ award programs, please contact Kristin Farmer at 312-960-4405 or email her at email@example.com.
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